Constitution and By-Laws
SAINT ANNE ACADEMY ALUMNI ASSOCIATION, INC.
Piddig, Ilocos Norte
P R E A M B L E
WE, the Alumni of Saint Anne Academy, Piddig, Ilocos Norte, imploring the aid of the Almighty in order to establish an Association that shall embody our ideals, promote the welfare of the school and community, do hereby promulgate this Constitution and By-Laws:
ARTICLE I – NAME
This Association shall be known as the “SAINT ANNE ACADEMY ALUMNI ASSOCIATION, INC.” or “SAAAAI” for brevity.
ARTICLE II – OFFICE
The Principal Office of the Association shall be temporarily instituted at the office of the Principal, Saint Anne Academy, Piddig, Ilocos Norte, until a permanent office shall have been fixed.
ARTICLE III - MEMBERSHIP AND FEES
Section 1. A member must be an alumnus of Saint Anne Academy, Piddig, Ilocos Norte. All graduates of Saint Anne Academy, regardless of years of residency, as well as those who studied there at for at least one (1) school year, shall be deemed an alumni of Saint Anne Academy.
Section 2. Other Qualifications for Membership. - The Board of Trustees shall determine the other qualifications of an applicant for membership.
Section 3. Honorary membership. - Honorary membership may be conferred by the Association upon nomination of at least three (3) members in good standing, who shall state the reasons therefore, with the approval of at least two-thirds (2/3) of the members present at a general membership meeting or at a special meeting called to consider the matter.
Section 4. Annual membership fee - An annual membership fee shall be collected from each member at such amount as may be fixed in a general membership meeting. Honorary members shall not be required to pay any kind of fees or dues and shall not vote nor be voted for in any election.
Section 5. Other fees and contributions may be collected as the need for such arises upon approval of the general assembly.
Section 6. Rights of Members - A member in good standing shall have the following rights:
a. to exercise the right to vote on all matters relating to the affairs of the Association;
b. To be eligible to any elective or appointive office of the association;
c. To participate in all deliberations/meetings of the Association;
ARTICLE IV- TRUSTEES
Section 1. Board of Trustees - The corporate powers of the Association shall be exercised, its business conducted and its property controlled by the Board of Trustees. The officers of the Association shall constitute the Board of Trustees.
Section 2. Qualifications - The trustees to be elected must be members in good standing.
Section 3. Disqualification of Trustees or Officers - No member convicted by final judgment of an offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the Corporation Code of the Philippines committed within five (5) years prior to the date of his election or appointment, shall qualify as a trustee or officer.
Section 4. Term of Office of Trustees - The trustees shall hold office for five (5) years and until heir successors are duly elected and qualified.
ARTICLE V – OFFICERS
Section 1. Officers - The officers of the Association shall be a President, Vice President(internal), Vice President(External), Secretary, Sub-Secretary, Treasurer, Sub-Treasurer, Auditor, Business Manager, Public Information Officer and five (5) Advisers. They shall be elected directly by the members. The elected officers shall constitute the Board of Trustees.
Section 2. Term of Office of Officers - nil officers of the Association shall hold office for five (5) years and until their successors are duly elected and qualified.
Section 3. Duties and Functions of Officers - The duties and functions of the officers are the following:
President:
1. He shall preside over all Meetings.
2. He shall supervise all the business and social affairs of the Association and approves all transactions.
3. He shall form and appoint all members of committees.
4. Submits report of activities to the Association.
Vice President (internal Affairs):
1. Performs the duties of the President in his absence;
2. Performs other duties as need arises.
Vice President (External affairs):
1. Coordinates the Association's affairs, transactions, programs, activities and projects abroad.
2. Performs other duties as need arises.
Secretary;
1. Keeps a register of roll of the members.
2. Records minutes of meetings.
3. Give or cause to be given all required notices.
4. Keeps custody of all correspondences and documents.
5. Makes a report of the activities.
Sub –Secretary:
1. Assists the Secretary in his duties and functions.
2. Acts as Secretary in the absence or incapacity of the secretary.
Treasurer:
1. Receives contributions and fees from the members.
2. Has custody of and be responsible for all funds of the Association.
3. Sees to it that all the disbursements and expenditures of the Association are evidenced by appropriate receipts.
4. Deposits collections in the name and to the credit of the Association in the designated bank.
5. Gives regular financial statement or report to the members.
6. Performs other duties as may be required.
The treasurer shall post a bond in such amount as may be fixed by the Board of Trustees at the expense of the Association. Signatories of withdrawals of bank deposits shall be the President and the Treasurer.
Stub-Treasurer:
1. Assists the Treasurer in the collection of fees and contributions and submits the same to the Treasurer.
2. Acts as Treasurer in the absence of the Treasurer.
Auditor:
1. Audits the accounts of the Associations
2. Makes a report of any mismanagement or unauthorized disbursements of funds of the Association.
Business Manager:
1. Helps in the successful and satisfactory management of the activities of the Association.
2. Coordinates the implementation of projects and activities.
Public Information Officer:
1. Takes charge of all announcements and publications of meetings and activities of the Association.
2. Announces important information about the Association.
3. Takes charge of the positive relations of the Association with others.
Advisers:
There shall be five (5) advisers who shall guide, assist and recommend worthwhile activities of the Association for the welfare of its members, the school and the community.
Section 4. Accountability of Officers/Trustees - Officers accountable for funds and properties of the Association, including but not limited to the president, treasurer and other officers charged of keeping funds and properties, collections, disbursements of funds, withdrawals of bank deposits, must be properly covered by adequate fidelity bond if appropriate. Officers may be removed for just and lawful causes.
Section 5. Ejection of Officers - The officers shall be elected by the duly registered and members in good standing of the Association every five (5) years hence, their term of office is five (5) years.
Section 6. Succession of Office - If the office of any of the officers is vacant, the remaining officers may choose and vote the successor who shall hold office for the unexpired term. In case of temporary absence or incapacity of any officer, the Board of Trustees may designate a substitute.
ARTICLE VI – MEETINGS
Section 1. Regular Meetings of Officers/Board of Trustees -The regular meeting of officers shall be held twice a year at the principal office of the Association. The first meeting shall be held on Black Saturday of each year while the second meeting shall be held on the 26th day of December of each year.
Section 2. Annual Meetings of Members - The annual meetings of members shall be held at the principal office of the Association on Black Saturday of each year. In the event that a general alumni homecoming shall be held, the annual meeting of members shall be held and coincide with the date of such general alumni homecoming that shall be held at least once every after five years.
Section 3. Special Meetings - Special meeting shall be called as the need thereof arises, by the Board of Trustees or the President, or upon petition of one third (1/3) of the general membership.
Section 4. Notice of Meeting - Notices of the time and place of annual and special meetings, as well as the regular meetings of officers, shall be given either personally or by mail, at least three (3) days before the date set for such meeting. The notice of every meeting shall state briefly the agenda.
Section 5. Quorum - The presence of the majority of all officers in a meeting shall constitute a quorum. The attendance of the majority of all members in good standing in a meeting shall constitute a quorum. A majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a Greater proportion. THE REQUIRED NUMBER TO CONSTITUTE A QUORUM MAY BE WAIVED BY A TWO-THIRDS (2/3) VOTE OF ALL THOSE PRESENT IN A MEETING.
ARTICLE VII - CORPORATE SEAL
he corporate seal of the Association shall be in such form and design as may be determined by the Board of Trustees.
ARTICLE VIII - AMENDMENTS OF THE BY-LAWS
These by-laws, or any provision thereof, may be amended or repealed by a majority vote of all members present at any regular or special meeting held for the purpose. .
Adopted this 1st day of May, 2003, in Piddig, Ilocos Norte, by the affirmative vote of the undersigned incorporator-members representing a majority of the members of the Association in a special meeting duly held for the purpose.
YOLANDA DULDULAO
President
EMMANUEL PASCUA
Vice President
for internal Affairs
RONALD P. MANZANO
Vice President
for External Affairs
VERA ANNE CORTEZ
Secretary
ARTEMIO H. QUIDILLA, JR.
Sub-Secretary
MARIVIC VENTURA-DE LOS SANTOS
Treasurer
AMADO TRIUNFANTE
Sub-Treasurer
FELIPE VENTURA
Auditor
RUBY P. JACINTO
Busness Manager
RIZALINA TEJADA-MANZANO
Public Information Officer
ROGELIO JOSE
Adviser
EMERLYN M. CADAOAS
Adviser
REDENTOR MADAMBA
Adviser
BENEDICT ASIS
Adviser
RUBEN M. VENTURA
Adviser
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